SAMPLE PURPOSES ONLY 5555 Grand Isle Ln Fort Myers, FL 33913 (239) 560-5555 November 22, 2008 Mr. B. H. Smith Manager of Human Resources Company XYZ 327 Parkway Avenue New York, New York 75683 Dear Mr. Smith: I would be very pleased to accept your offer of $XX,000 per year as your property tax manager. I plan on leaving Fort Myers, 3 days after graduation; December 15th, I will be in New York and will be moving into my apartment. I have already found accommodations so that should not hold things up in the least. It will take me a couple days to finalize the move, so I should be available to start working at the office, by Monday, December 18th. Please let me know if there are any other scheduling conflicts. I look forward to working with the team of tax managers at company XYZ. Yours truly, Logan Jones
Sample Letter of Acceptance
Saturday, November 22, 2008
Keeping Your Audience and Purpose in Mind
Monday, November 17, 2008
Everything you write has a purpose. You want your reader to know what that purpose is, what to believe, or to take action after reading what you wrote. Determining your purpose is the first step in preparing to write because purpose gives your readers direction. The more precise your primary purpose is stated, the more successful your writing will be. Here are twelve questions you should ask yourself before writing for your reader:
1. Who is your audience?
2. Do you have more than one audience?
3. What do you want your audience to know, to believe in, or to be able to do after reading your writing?
4. Have you narrowed your topic to best focus on what you want your audience to know?
5. What are you audience’s needs in relation to the subject?
6. What does your audience know about the subject?
7. If there are multiple audiences, are there different levels of knowledge on the subject/topic?
8. How does your audience feel about your subject- sympathetic? Hostile? Neutral?
9. Does your writing acknowledge other or contrary points of view about the subject?
10. Have you selected the right medium, such as e-mail, memo, book letter, etc, for your subject and audience?
11. Is your tone respectful?
12. Does your format enhance the audience’s understanding of the topic?
Once you have answered all of these questions, you will have a better understanding of what should and should not be included in your document.
Read more On "Keeping Your Audience and Purpose in Mind"!Writing an Effective Letter of Application
In the opening paragraph you should explain how you heard about the available position. You should also explain why the job interests you. The title of the available position should always be included in the opening paragraph as well.
In the body of the letter, your main purpose is to essentially sell yourself. This is where you should state your past employment experiences that are relevant to the available position. Also in the body, you should include any additional relevant experiences that make you more qualified for the position, such as a college degree or training workshops you may have attended. After listing your accomplishments and history, you should explain how these things will benefit the employer if they were to hire you.
The closing paragraph is used to attempt to set up an interview. In this paragraph you should request an interview with the employer. Also you should provide as many ways as possible to be contacted such as email, home phone, and cell phone numbers. Every letter of application should end with a statement such as “thank you for your time” or something similar.
Communication is Key
Writer’s Web can help you sort through the insanity by assisting you in setting up your own “Management Company Blog.” Here all of your ideas, concepts and concerns can be viewed and commented on by your management team. An organized blog can be like a virtual management meeting 24/7.
Let the Writer’s Web team assist you in designing a communication outlet that will be simple to maintain and logically formatted. If your schedule is too hectic, our professional team of writer’s can collect your rough notes and e-mails and organize the information and post it for you. There are no longer vague expectations when everyone is able to review your notes virtually. Each team member will be able to follow up and collaborate with ease.
Take advantage of the blogging world to expand on your abilities to manage your team; and let Writer’s Web guide you on the path to sanity.
Mechanics
Sunday, November 16, 2008
The first is proper nouns. Proper nouns name a specific person, place, thing, or concept, qualities, and ARE capitalized. Examples are Mike Jones, France, Microsoft, and Writing That Works.
The second is common nouns. Common nouns name general classes or categories of people, place, things, concepts, or qualities rather than specific ones. These are NOT capitalized. Examples are business writing, company, person, and country.
The third mechanical issue is numbers. Numbers are generally written from zero to ten, and then shown as figures after ten. Examples would be five, ten, 15, and 2.
The fourth is time and date. When expressing hours and minutes use a.m. or p.m. (7:30 a.m., 7:30 p.m.). When time is not followed by a.m. or p.m., spell out the word. (Seven o’clock, twelve o’clock.) Dates written in the United States are in a month-day-year sequence. (April 10, 1989). Never use numerical form for dates (04/10/89).
The fifth is words, letters, and figures. When words, letters, and figures are being discussed they are italicized. Examples, The word they is always misused. The r, t, v, e, and q keys on my keyboard do not work. It’s basically highlighting what you want your reader to focus on.
Email Needs a Professional Touch Too!
When most think about professional writing, they focus on letters, memos, resumes, etc. One other piece of professional writing is email. Whether you are sending your email to a friend in the company or another co-worker, you should give the same importance and time to every email sent out by you. Careful attention to detail is necessary, because most often emails are forwarded to others.
Work Email should never be treated as personal email, there is always a “big brother” looking over to make sure that company resources are not being used incorrectly.
Take a few minutes to scan over the following websites for some quick tips for writing emails:
Email Etiquette
Email Etiquette
Writing Effective Email: Top 10 Tips
10 Tips to Write Professional Email That Gets Noticed
A helpful website for a variety of professional writing documents is Workplace Writers.
